Collections

A collection is a set of apps, supertabs, or windows that can be opened together. Items are independent once opened and the user can rearrange or close them as desired. Such changes do not affect the definition of the collection. As an admin, you can create collections to group together items related to a complex task or workflow. You can configure access to a collection, similar to access for apps and supertabs. When you make any changes to collections, users must restart HERE Enterprise Browser in order for those changes to take effect.

Use the Collections page of the Admin Console to manage collections.

Create or edit a collection

• To create a collection, in the Collections page, click Add Collection. The Create Collection view opens.

• To edit a collection, in the Action ⋮ menu to the right of the collection, click Edit. The Edit Collection view opens.

The Create Collection and Edit Collection views contain the same fields and controls.

1. Fill in the Basics fields for the collection.

   • Name is a name that is meaningful to users.
   • Description gives greater detail, such as the purpose of the collection and included items.
   • ID must be unique across all collections for your organization.

2. If you want this collection to appear in the "Featured Content" section of the new tab page, select Featured Content.

3. In the Collection Content section, select how you want the collection to open:

   • Open in Active Window: Collection items open in the same window that the user is currently using.
   • Open in New Window: The collection contains at least one window, and possibly others you define, containing web apps and supertabs. The windows open outside the user's current window.

4. Search for and select content to add to the collection. If you selected Openin Active Window*, the items will open in the user's browser in the order they are listed, in top-level tabs from left to right. You can rearrange items to change the order that they open in. If you selected Open in New Window, you can add more windows and add content to them. Windows open in the order they are listed, with later ones opening in front of earlier ones.

5. In the Access section, you can grant access to the collection for users and groups just as you do for apps and supertabs.

   1. Click Grant Users Access to add individual users or groups that should be able to access the collection.

   2. Use the search field to filter users and groups by name.

   3. In the All listbox, select the checkbox next to the ID of any users or groups you want to have access to the collection. Selected users and groups are listed in the Selected listbox.

   4. After you have selected exactly the users and groups you want to access this collection, click Grant Access. In the main Access section of the Collections view, the users and groups you selected are shown in the table; you can verify that they are what you intended.

6. When you are finished, do one of the following:

   • To save the collection without publishing it to users, click Save.

   • To publish the collection so that users can access it, click Publish.

Publish or activate a collection

Publishing or activating a collection makes it accessible to users based on the permissions and access granted for that collection. Only published collections can be accessed by users in the HERE platform.

Collections that are published appear in the table of the Collections page with Active in the Status column. Items that are unpublished or deactivated appear with Inactive for the Status. You can publish or activate any collection with Inactive Status.

1. Use the search bar to find the collection by its name. You can also scroll through the list of collections to locate the one you want to modify.

2. Click the Action ⋮ menu on the right end of the item's row.

3. Select Activate. The Edit Collection view opens.

4. Make any necessary changes to the settings.

5. Click Publish. The collection is published and is made available to the users and groups that have been granted access. The Status column for the collection changes to Active.

Deactivate a collection

You can deactivate a collection whose Status is Active to make it inaccessible to users. Deactivating a collection might disrupt workflows for users who rely on it.

1. In the Collections page, use the search bar to find the collection by its name. You can also scroll through the list of collections to locate the one you want to modify.

2. Click the Action ⋮ menu on the right end of the collection's row.

3. Select Deactivate. A confirmation dialog box opens.

4. Click Deactivate to confirm that you want to deactivate the collection. The collection's Status changes to Inactive.